microsoft outlook

Outlook Quick Start Guide

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New to Outlook 2016? Use this guide to learn the basics.


Set up your account

You can use Outlook 2016 as soon as you enter your account info. On the ribbon, click File > Info and then click the Add Account button. Next, sign in with your preferred email address, or use an account provided by your company or school.


Attach files without searching

Need to attach a picture or a document? Outlook saves you time by keeping a list of your recently used files. Click the Attach File button while composing a new  message or meeting invitation, and then select the file you want to attach.

Set up an Outlook group

If you’re running Outlook as part of an eligible Office 365 subscription, you can use Groups instead of distribution lists to more effectively communicate and collaborate with members of a team or an organization.

To create a new group in Outlook 2016, click the Home tab, and then click New Items > Group.


If you don’t see this as an option on this menu, contact the administrator of your Microsoft Office 365 subscription for more information.

From the Inbox of any of your Groups, you and the other members can start or join a conversation, create or confirm team events, see a list of members, and get notifications about interactions on any of your shared posts.

To join an existing group, start by searching for its name. On the Home tab of the Outlook application window, enter a keyword or phrase into the Search People box, and then click to select the group you want to join.


Outlook is more than just email

Easily switch between Mail, Calendar, People, and more.


Find whatever you need

Type a keyword or phrase into the Tell me what you want to do search box on  the ribbon to quickly find the Outlook features and commands you’re looking for, to discover Help content, or to get more information online.


Look up relevant information

With Smart Lookup, Outlook searches the Internet for relevant information to define words, phrases, and concepts. Search results shown on the task pane can provide useful context to information you need to share with other people.



Outlook Mobile App: Free Download

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Outlook mobile app enables you to stay on the top of your emails and calendar. Designed for both work and home, this app helps you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange,, Gmail, Yahoo! and other popular accounts.


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Focus on what matters

See what matters most first with the Focused inbox that keeps the important messages on top. Switch between your emails and calendar to schedule your next meeting or share your availability with just a few taps. Or grab a document from your Files list and attach it to an email seamlessly.

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Easy access to calendar and files from your inbox

Calendar is optimised for Exchange, with rich support for arranging meetings and managing a busy schedule. Attach files from OneDrive, Dropbox , phone etc.

Stay on top of your travel

Outlook automatically adds travel and flight itineraries from emails onto your calendar. Quickly find those important travel plans when you need them.

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Chat with your Skype contacts

Reach friends and family instantly through Skype while you check your mail.

Work on the go

Outlook app for android contains features to work on the tap of finger like Word, Excel and PowerPoint integration.