Outlook Shortcuts

Posted on March 26, 2017 Updated on March 26, 2017

Save over 45 minutes every day using these simple shortcut keys!

 

Function	Short-cut Key
Advanced Find	Ctrl-Shift-F
Bold (Contacts notes section)	Ctrl-B
Bold (RichText or HTML mail)	Ctrl-B
Check for new mail	F9 (Outlook 2003)
Check for new mail	F5 (Outlook 2000,2002)
Close a window	Alt-F4
Close a window	Esc
Copy	Ctrl-C
Create Appointment	Ctrl-Shift-A
Create Contact	Ctrl-Shift-C
Create Flag for follow-up	Ctrl-Shift-G
Create Folder	Ctrl-Shift-E
Create Meeting Request	Ctrl-Shift-Q
Create Message	Ctrl-Shift-M
Create Note	Ctrl-Shift-N
Create Task	Ctrl-Shift-K
Create Task Request	Ctrl-Shift-U
Cut	Ctrl-X
Delete opened item	Ctrl-D
Folder List – Collapse selected folder	– (Numeric keypad)
Folder List – Expand selected folder	* (Numeric keypad)
Folder List – Open	Ctrl-Y
Forward selected mail	Ctrl-F
Go to Calendar	Ctrl-2
Go to Contacts	Ctrl-2
Go to Mail	Ctrl-1
Italics (Contacts notes section)	Ctrl-I
Italics (RichText or HTML mail)	Ctrl-I
Mark item as read	Ctrl-Q
Mark item as unread	Ctrl-U
Move down one screen	PgDn
Move to first item	Home
Move to last item	End
Move up one screen	PgUp
Create new default item	Ctrl-N
Open “Find a Contact”	F11
Open “Look In”	Alt-I
Open selected item	Ctrl-O
Open selected item	Enter
Paste	Ctrl-V
Print	Ctrl-P
Read next email	Ctrl->
Read previous email	Ctrl-<
Redo (within text field)	Ctrl-Y
Remove last semi-colon from mail addressee	Alt-K
Reply to selected message	Ctrl-R
Save	Ctrl-S
Select all items	Ctrl-A
Select to first item	Ctrl-Shift-Home
Select to last item	Ctrl-Shift-End
Send email message	Ctrl-Enter
Spell check open item	F7
Switch to Inbox	Ctrl-Shift-I
Switch to Outbox	Ctrl-Shift-O
Underline (Contacts notes section)	Ctrl-U
Underline (RichText or HTML mail)	Ctrl-U
Undo	Ctrl-Z